How to Move Office 365 Emails to Other Email Accounts?

Moving Office 365 emails to other email accounts may seem difficult; however, correct techniques can help accomplish this mission smoothly. Whether you are planning to transit to a new email service or need to converge your accounts, there are several approaches you can take to move email accounts. Today, with this step-by-step guide, we will walk you through two effective methods to transfer your Office 365 emails to other email accounts. So, without blah-blah, let’s dive into how to move Office 365 emails to other email accounts.

How to Move Office 365 Emails to Other Email Accounts?

Here, we will show two ways to move Office 365 emails to other email accounts. These are:

1. Moving Office 365 emails to other email accounts using Office 365 webmail or a standalone client
2. Moving Office 365 emails to other email accounts using the Exchange admin center

Step-by-Step Guide to Move Office 365 Emails to Other Email Accounts

1. How do you move Office 365 emails to other email accounts using Office 365 webmail or a standalone client?

Moving your Office 365 emails to other email accounts is a breeze with this approach. Follow these straightforward steps to transfer your emails using Office 365 webmail or a standalone client:

Access Your Office 365 Account

Log in to your Office 365 account via webmail or open your standalone email client like Outlook.

Select Emails

Navigate to the folder containing the emails you want to move. Click on the emails you wish to transfer to select them.

Export Emails

Look for the export option within your Office 365 interface. This option might be located in the settings or tools menu. Click on it to start the export process.

Prompts

After clicking on the export option, you may be prompted to choose the type of data you want to export. Select “Emails” or “Mailbox Contents” to proceed.

Choose Export Format

Once you’ve initiated the export process, you will be prompted to choose the format for the exported emails. General options include PST (Personal Storage Table) or CSV (Comma-Separated Values).

Prompts

Depending on the export tool being used, you might see a dropdown menu or a selection screen where you can choose the desired export format. Click on your preferred format to continue.

Save Exported File

After selecting the export format, you need to specify a location on your device to save the exported file. Choose a destination that’s easy to remember, such as your desktop or a specific folder.

Prompts

A window or dialog box will appear, asking you to choose the destination where you want to save the exported file. Navigate to the desired location and click “Save” or “Export” to proceed.

Import to New Account

Once you have saved the exported file containing your Office 365 emails – log in to your new email account. Look for the import option within the settings or tools menu.

Prompts

In the import section of your new email account, you may be asked to browse for the file you want to import. Click the “Browse” or “Choose File” button, then navigate to the destination where you saved the exported file from Office 365. Select, and you are done – the file will be imported. And this is one of many ways to move Office 365 emails to other email accounts.

2. How do you move Office 365 emails to another email account using the Office 365 admin center?

Moving your Office 365 emails to another account can be done smoothly with the Exchange Admin Center. Follow these clear steps to transfer your emails hassle-free:

Access the Exchange Admin Center

Log in to your Office 365 account and navigate the Exchange Admin Center. This is where you can manage various aspects of your Exchange environment. You can also use https://admin.exchange.microsoft.com in a web browser to open the Exchange Admin Center.

Navigate to Data Migration

Within the Exchange Admin Center, find the section dedicated to data migration. This is where you will initiate the process of transferring emails.

Prompts

Look for a tab or menu labeled “Data Migration” or something similar. Click on it to proceed to the next step.

Start a New Migration Batch

Initiate a new migration batch for transferring emails. Specify the source mailbox (Office 365) and the destination mailbox (your other email account).

Prompts

You will likely see a button or link labeled “New Migration Batch” or similar. Click on it to start the migration process and provide the necessary information.

Select Mailbox Content

Choose the mail you want to migrate from the source mailbox to the destination mailbox. For this process, select “Emails” to transfer only email content.

Prompts

You may be presented with checkboxes or options to select the type of data you want to migrate. Ensure that “Emails” or “Mailbox Contents” is selected.

Configure Migration Settings

Configure any additional migration settings, such as migration speed and notification preferences. These settings will optimize the migration process according to your requirements.

Prompts

Depending on the Exchange Admin Center interface, you may see options to adjust migration settings. Follow the prompts to customize the migration process to your liking.

Monitor Migration Progress

Once the migration batch is started, monitor its progress within the Exchange Admin Center. You will be able to track the migration status. Ensure that all emails are transferred successfully.

Prompts

Look for a section or tab to view the status of ongoing migration batches. Refresh the page periodically to check the progress of your email transfer.

Conclusion

Transferring Office 365 emails to other email accounts is easy with these correct methods. Whether you use Office 365 webmail or the Exchange admin center, both take the same effort and offer ease. Following the step-by-step guides outlined in this article, you can efficiently move your Office 365 emails to other email accounts without hassle. Take the time to choose the method that best suits your needs, and soon, you will have your emails transferred and ready to access in your new email account.

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