Setting up your email in Outlook 2016 can seem a bit daunting, but with this step-by-step guide, you’ll be able to get it done quickly and easily. Whether you’re using an email service like Gmail, Yahoo, or a custom domain, this guide will walk you through the process.
Table of Contents
Steps to Follow For E-Mail Configuration For Outlook 2016
Adding an Email Account:
- Open Outlook and click on “File” in the top left corner, then select “Add Account.”
Automatic Configuration:
- Enter the name you want for the account (this name will appear in your account list).
- Type in the name that will appear as the sender name in your emails.
- Enter your full email address and the password you set up when creating the email address in the Control Panel.
- Click “Next” to automatically search for and configure the correct account settings.
- If you see a success message, your account has been set up correctly.
Manual Configuration:
- If you prefer to configure the settings yourself, select “Manual setup or additional server types,” then click “Next.”
Choosing Between POP3 or IMAP:
- Choose IMAP if you want to keep your emails on the server and download a copy each time you check your email.
- Choose POP3 if you want to download and save your emails to Outlook, deleting them from the server so you can access them offline.
- If unsure, select IMAP.
Manual Configuration Steps:
- Enter the account name (as it will appear in your account list) and the sender name.
- Input your full email address.
- For the incoming mail server, use imap.mail.hostpoint.ch for IMAP or pop.mail.hostpoint.ch for POP3.
- For the outgoing mail server, use asmtp.mail.hostpoint.ch.
- Enter your full email address as the username and the corresponding password.
Outgoing Server Settings
- Go to “More Settings” and click the “Outgoing Server” tab.
- Ensure that authentication is enabled for the outgoing mail server by selecting “Use same settings as my incoming mail server.”
- Go to the “Advanced” tab to check the encryption settings:
| Account- and connection type | Port |
| IMAP with connection type SSL | 993 |
| IMAP with connection type TLS | 143 |
| POP3 with connection type SSL | 995 |
| POP3 with connection type TLS | 110 |
| SMTP with connection type SSL | 465 |
| SMTP with connection type TLS | 587 |
- Click “OK” to confirm these settings, then click “Next.”
Outlook will now check your account settings. If successful, you will receive a notification that the account has been set up correctly.
Troubleshooting Tips
- Incorrect Password: Double-check that your password is correct. If two-step verification is enabled, you may need an app-specific password.
- Server Errors: Verify that the incoming and outgoing server names and port numbers are entered correctly.
- Firewall or Antivirus Issues: Sometimes, security software can block Outlook from connecting to the email server. Try temporarily disabling your firewall or antivirus software to see if that resolves the issue.
Conclusion
Setting up your email in Outlook 2016 is a straightforward process when following these steps. By ensuring that you have the correct server settings and login information, you’ll be able to manage your emails efficiently. Once configured, Outlook 2016 offers robust features to help you organize your emails, calendar, and contacts seamlessly.
FAQs
Q1. What should I do if Outlook 2016 doesn’t automatically find my email settings?
If Outlook doesn’t automatically detect your email settings, you can manually enter them. Follow the manual configuration steps in the blog, where you can input the incoming and outgoing mail server details, port numbers, and encryption methods.
Q2. How do I know whether to choose POP3 or IMAP when setting up my email?
Choose IMAP if you want to keep emails on the server and access them from multiple devices. Choose POP3 if you prefer to download emails to Outlook and remove them from the server, allowing offline access.
Q3. What should I do if I get an error during the account setup process?
If you encounter an error, double-check your email address, password, and server settings. Ensure that your internet connection is stable, and confirm that you’ve entered the correct port numbers and encryption types.
Q4. Can I change my email account settings after the initial setup?
Yes, you can change your email account settings at any time. Go to the File tab, select Account Settings, and choose the account you want to modify. Here, you can update server settings, change your password, or adjust other options.
Q5. What are the correct port numbers and encryption settings for my email account?
The correct port numbers and encryption settings depend on your email provider. Common settings include:
IMAP with SSL: Port 993
IMAP with TLS: Port 143
POP3 with SSL: Port 995
POP3 with TLS: Port 110
SMTP with SSL: Port 465
SMTP with TLS: Port 587
Q6. How can I secure my outgoing emails in Outlook 2016?
To secure your outgoing emails, enable authentication for the outgoing mail server. Go to the Outgoing Server tab under More Settings and select “Use same settings as my incoming mail server.”
Q7. What do I do if I forget the password for my email account?
If you forget your email account password, you’ll need to reset it through your email provider’s account recovery process. Once reset, update your password in Outlook 2016 by going to File > Account Settings and editing your account information.
Q8. Can I set up multiple email accounts in Outlook 2016?
Yes, you can set up and manage multiple email accounts in Outlook 2016. Simply repeat the setup process for each additional email account by going to File > Add Account.
